Notice of 2019 Annual General Meeting
NOTICE OF 2019 ANNUAL GENERAL MEETING
NOTICE is hereby given that the Annual General Meeting of the Whistler Mountain Ski Club will be held on Saturday November 16th, 2019 at 11:30 am at the Whistler Secondary School, 8000 Alpine Way, Whistler, British Columbia for the following purposes:
1. To approve the Minutes of the 2018 AGM;
2. To receive the Report of the Board of Directors;
3. To receive the Financial Statements for the year ended April 30, 2019;
4. To appoint Auditors for the current fiscal year;
5. To elect the Vice-Chair of the Club;
6. To set the number of directors for 2019/2020 at 10;
7. To elect directors for 2019/2021; and
8. Other business
We look forward to seeing you at the Club’s Annual General Meeting on November 16th.
ON BEHALF OF THE BOARD OF DIRECTORS
John Legg, Chair
Pursuant to By-Law 9.5 the following information is provided:
Director recommended by the Club’s Nominating Committee to be elected as Vice-Chair:
- Robert Toole
New nominee director recommended by the Club’s Nominating Committee:
- Scott Griffin
Incumbent director standing for re-election
- Rand Neeves
Directors continuing their terms:
- John Legg (Chair)
- David Brownlie (Finance Director)
- Steven Fleckenstein*
- Nicole Stefenelli
- Sarah Renzoni*
- Graham Ross
- Jason Shorter
“*” Independent by reason of not having children in Club programs.
If at the AGM the number of nominees equals or is less than the number of vacancies, then the nominees for Director will be acclaimed. If at the AGM the number of nominees exceeds the number of vacancies, there will be an election and the nominees will be ranked in order of votes received; the nominees receiving the most votes will be elected fill the vacancies and to serve for a term of two years.
Pursuant to By-Law 9.8, members may vote by proxy. Members wishing to vote by proxy must complete the Proxy Form and return it to the Club office at least 48 hours prior to the AGM. Members are urged to either attend the meeting or return their completed proxies to ensure a quorum (10% of eligible members) is present at the meeting. Non-receipt by any member of any notice through error or omission will not invalidate the proceedings of any general meeting.